Job openings for Receptionist in Nashik

Here's a detailed job description for a Receptionist in Nashik, Maharashtra, India. This role is crucial as the first point of contact for any organization.
Receptionist Job Description
Job Title: Receptionist / Front Desk Executive / Front Office Assistant / Office Administrator
Department: Administration / Front Office
Reports To: Office Manager / Admin Head / HR Manager
Location: Nashik, Maharashtra, India (Specifically at our [Specify Type of Office/Premises: e.g., Corporate Office, Clinic, Hotel, Consulting Firm, Showroom] in Nashik).
Job Summary:
We are seeking a welcoming, organized, and professional Receptionist to be the first point of contact for our office in Nashik. The ideal candidate will manage the front desk, handle incoming communications, and provide essential administrative support to ensure the smooth and efficient operation of the office. This role is vital for creating a positive first impression and ensuring a seamless experience for all visitors and callers.
Key Responsibilities:
Front Desk Management:
Warmly greet and welcome all visitors, clients, and guests with a professional and courteous demeanor.
Direct visitors to the appropriate person or department, providing accurate information as needed.
Maintain a tidy, organized, and presentable reception area at all times.
Manage visitor logs and issue temporary access passes as per company policy.
Communication Handling:
Answer, screen, and forward all incoming phone calls in a polite and efficient manner.
Take messages accurately and ensure they are delivered to the relevant personnel promptly.
Handle incoming and outgoing mail, couriers, and deliveries, distributing them to the correct recipients.
Assist with sending out official correspondence via email or traditional mail.
Administrative Support:
Assist in scheduling appointments, meetings, and managing conference room bookings.
Provide general administrative and clerical support, such as data entry, photocopying, scanning, and filing (both physical and digital).
Manage and maintain office supply inventory, placing orders when necessary.
Assist with basic office upkeep and report any maintenance issues promptly.
Provide support for organizing office events or meetings.
Information Management:
Maintain contact lists of employees, clients, and important vendors.
Keep track of incoming inquiries and ensure follow-up as required.
Handle sensitive information with discretion and maintain confidentiality.