Job openings for Receptionist in Nashik

Job Title: Receptionist / Front Office Executive / Front Desk Associate / Office Assistant
Department: Administration / Office Management / Front Office
Reports To: Office Manager / HR Manager / Administrative Head / Business Owner
Location: Nashik, Maharashtra, India (This is typically an office-based role).
Job Summary:
We are seeking a professional, friendly, and highly organized Receptionist to be the welcoming face and first point of contact for our office in Nashik. The Receptionist will be responsible for managing all front desk operations, greeting visitors, handling incoming calls, and performing various administrative tasks to ensure the smooth and efficient functioning of the office environment. This role is crucial for creating a positive first impression and providing essential support to staff and visitors.
Key Responsibilities:
Front Desk Management:
Warmly greet and welcome all visitors (clients, vendors, job applicants, guests, etc.) with a professional and friendly demeanor, ensuring a positive first impression.
Manage the reception area, ensuring it remains tidy, presentable, and well-stocked with necessary stationery, brochures, and informational materials.
Maintain security by following established procedures, monitoring visitor logbooks, and issuing visitor badges as required.
Communication Handling:
Answer, screen, and forward incoming phone calls promptly and professionally, directing inquiries to the appropriate personnel or departments.
Receive, sort, and distribute daily mail, packages, couriers, and deliveries efficiently.
Handle incoming and outgoing email correspondence and faxes as needed.
Administrative Support:
Maintain and update appointment calendars, coordinate meeting schedules, prioritize meeting requests, and manage logistics for internal and external meetings.
Assist with general administrative and clerical duties such as filing (both physical and digital), photocopying, scanning documents, transcribing notes, and performing basic data entry.
Order and maintain office supplies inventory, ensuring sufficient stock levels and coordinating with vendors for procurement.
Assist in organizing company events, internal gatherings, and staff meetings.
Handle travel arrangements and bookings for staff members as required.
Information & Customer Service:
Provide accurate general information to callers and visitors about the company, its services, and direct them to the appropriate resources or contacts.
Address basic customer inquiries or administrative issues efficiently, escalating complex matters to relevant departments or individuals.