Job openings for Project Coordinator in Pune

Key Responsibilities
1. Timeline Tracking & Milestone Monitoring
Schedule Updates: Maintain and update project master schedules (Gantt charts, project trackers) daily to reflect real-time progress.
Bottleneck Identification: Monitor critical paths and flag potential delays in material delivery, design sign-offs, or production phases to the Project Manager before they impact deadlines.
Task Assignment Follow-Up: Follow up daily with design engineers, procurement executives, and fabrication supervisors to ensure tasks are moving according to the agreed schedule.
2. Cross-Functional Coordination & Material Tracking
Procurement Alignment: Coordinate closely with the purchase department to track the status of raw materials, bought-out components, and vendor deliveries against the project's Bill of Quantities (BOQ).
Shop Floor Interfacing: Ensure the production and fabrication teams have the latest approved engineering drawings and job files to prevent costly manufacturing rework.
3. Client Communication & Documentation Management
Status Reporting: Compile data and draft professional weekly/monthly project progress reports or dashboards for submission to clients and internal management.
Document Control: Maintain an organized, foolproof digital registry of all project files, including contracts, commercial invoices, customer feedback, and Engineering Change Notes (ECNs).
Meeting Administration: Schedule project kick-off and review meetings, prepare detailed agendas, and distribute actionable Minutes of Meetings (MoM) to all stakeholders within 24 hours.
Performance Metrics (KPIs)
Schedule Variance: Minimizing delays on assigned project tracking milestones.
Documentation Speed: Turnaround time for distributing meeting minutes and filing client approvals.
Information Accuracy: Maintaining 100% data integrity across internal spreadsheets or project management tools.