Job openings for Office Assistant in Nashik

Job Title: Office Assistant / Administrative Assistant / Office Executive / Junior Office Administrator
Department: Administration / Operations / General Office
Reports To: Office Manager / Admin Head / Department Head / Manager
Location: Nashik, Maharashtra, India (Specifically at our [Specify Type of Office: e.g., Corporate Office, Branch Office, Business Unit Office] in Nashik).
Job Summary:
We are seeking a diligent, organized, and proactive Office Assistant to provide comprehensive administrative and clerical support to our team in Nashik. The ideal candidate will be responsible for ensuring the smooth and efficient operation of the office, managing daily administrative tasks, and providing essential support to various departments and staff members. This role is crucial for maintaining an organized and productive work environment.
Key Responsibilities:
Administrative Support:
Manage incoming and outgoing calls, directing them to the appropriate personnel or taking messages.
Handle incoming and outgoing mail, couriers, and packages.
Assist in drafting, formatting, and proofreading various documents, letters, emails, and reports.
Perform accurate data entry and maintain various electronic and physical records.
Manage and organize physical and digital filing systems efficiently.
Office Operations & Management:
Maintain adequate stock of office supplies, stationery, and pantry items, initiating procurement requests as needed.
Ensure cleanliness, orderliness, and proper functioning of office equipment (printers, copiers, ACs) and report any maintenance issues promptly.
Coordinate with vendors for office maintenance, repairs, and other services.
Manage meeting room bookings and ensure they are well-prepared for meetings.
Reception & Guest Services:
Greet visitors, clients, and guests in a professional and courteous manner.
Direct visitors to the correct person or department and manage visitor logs.
Maintain a welcoming and presentable reception area.
Support for Staff & Departments:
Assist in scheduling appointments, meetings, and managing calendars for senior staff members.
Help organize office events, meetings, and workshops, including making necessary arrangements (catering, venue setup).
Provide general administrative support to various departments as required.
Assist with basic travel arrangements and accommodation bookings for staff (if applicable).
Record Keeping & Compliance:
Maintain petty cash records accurately and handle small office expenses as per company policy (if applicable).
Ensure adherence to office policies, procedures, and safety guidelines.