Job openings for Admin Officer in Nashik

Responsibilities:
Office Operations & Management:
Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
Manage inventory of office supplies, stationery, and pantry items; oversee procurement, stock keeping, and distribution.
Coordinate with vendors and service providers for office maintenance, repairs of equipment (e.g., ACs, printers, IT hardware), cleaning services, and utility management.
Ensure compliance with office safety regulations and maintain a secure working environment.
Administrative Support:
Manage incoming and outgoing correspondence, including emails, physical mail, and couriers; distribute mail efficiently.
Maintain organized physical and electronic filing systems for important documents, records, and reports.
Assist in preparing and formatting various documents, presentations, reports, and spreadsheets as required by management or departments.
Manage calendars, schedule meetings, appointments, and conference calls; prepare meeting rooms and necessary materials.
Assist with travel arrangements for staff, including booking flights, hotels, and transportation.
Front Desk / Reception (if applicable):
Professionally greet and assist visitors, clients, and guests, directing them to the appropriate person or department.
Manage the main telephone line, screening calls, transferring calls, and taking messages accurately.
HR & Employee Support (basic):
Assist in the logistical aspects of new employee onboarding (e.g., preparing workstations, issuing access cards/IDs).
Coordinate company events, employee engagement activities, and celebrations.
Maintain administrative aspects of employee records (e.g., attendance data, leave applications for processing).
Vendor & Invoice Management:
Liaise and maintain good relationships with various office service providers and vendors.
Process and track invoices related to administrative services, ensuring timely submission for approval and payment.
Communication & Coordination:
Facilitate effective internal communication across different departments.
Coordinate cross-departmental tasks and ensure smooth flow of information.
Fluency in Marathi and Hindi is essential for daily office operations, communication with local vendors, and internal team interactions. Good English proficiency is required for formal correspondence, reports, and broader company communication.