Job openings for Front Office Executive in Nashik

Core Responsibilities and Duties
Guest and Visitor Management:
Greet and welcome guests, visitors, and clients in a professional and friendly manner.
Direct visitors to the appropriate person or department.
Manage visitor check-in/check-out procedures.
Communication Handling:
Answer, screen, and forward incoming phone calls promptly and professionally.
Receive, sort, and distribute daily mail, packages, and deliveries.
Prepare outgoing mail and coordinate courier services.
Manage and respond to general inquiries via email and phone.
Administrative and Clerical Support:
Schedule and coordinate meetings, appointments, and conference room bookings.
Perform light administrative tasks such as data entry, filing, photocopying, and scanning.
Maintain and update records, files, and visitor logs.
Monitor and order office supplies, ensuring the reception area is stocked and tidy.
Assist with other organizational tasks as required (e.g., travel arrangements, basic bookkeeping).
Office Maintenance:
Ensure the reception and front office area remains organized, tidy, and presentable.
Maintain basic security procedures by monitoring access and issuing visitor badges.
Required Skills and Qualifications
Essential Skills (Soft Skills):
Excellent Communication and Interpersonal Skills: Fluent in communication to handle queries and interact effectively with diverse people.
Customer Service Orientation: A warm, professional demeanor and the ability to manage customer expectations and complaints tactfully.
Organizational and Time Management Skills: Proven ability to manage daily tasks, prioritize workloads, and handle multiple tasks (multitasking) efficiently.
Attention to Detail: Ensuring accuracy in all administrative tasks and record-keeping.
Professionalism: Maintaining a professional appearance and attitude at all times.
Problem-Solving: Ability to quickly resolve issues faced by guests or staff.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with standard office equipment (printers, scanners, fax machines).
Knowledge of basic office management and clerical procedures.